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General conditions

PAYMENT CONDITIONS

Methods of payment to the UIA

Congress registration fees / Gala dinner / General excursion

The Congress registration fees, as well as the gala dinner and the general excursion fees, must be paid:

- 1. By cheque in Euros payable in France made out to UIA and sent to: UIA (25 rue du Jour - 75001 Paris - France).

- 2. By credit card (VISA, MASTERCARD) in Euros only.

- 3. By SWIFT bank transfer, specifying on the transfer order: “no charges for the beneficiary”, in favour of the Union Internationale des Avocats, indicating your surname and first name and the reference: “58th Florence congress”.

Account holder:

Union Internationale des Avocats

Société Générale - 91 avenue des Champs Elysées - 75116 Paris - France

BIC/SWIFT: SOGE FRPPXXX

IBAN: FR76 3000 3033 9200 0503 4165 164

Methods of payment to Destination Plus

Accommodation / Accompanying persons' activities / Pre- and post-

Congress programmes

A € 40 processing fee will be charged (regardless of the number of persons). Registrations, by regular mail, fax or email, must reach DESTINATION PLUS no later than September 30, 2014. Payments will be made in Euros only.

1. By credit card (VISA or MASTERCARD) in Euros only.

2. By SWIFT bank transfer, specifying on the transfer order: “sans frais pour le destinataire” (“no charges for the beneficiary”), in favor of DESTINATION PLUS, indicating your surname and first name and the reference: “58th Florence congress” as well as the file number (given on the confirmation/invoice).

Account holder:

CV VOYAGES - DESTINATION PLUS

Banque HSBC - 45 rue Saint Lambert - 75015 Paris - France

SWIFT: CCFRFRPP

IBAN: FR 76 3005 6007 1307 1301 4887 625

Please attach a copy of your transfer order with your signed confirmation/invoice. Any registration received after September 30, 2014 must be paid by credit card only (VISA or MASTERCARD). Bank transfers will not be accepted after this date. Reservations will be confirmed in chronological order of receipt. A confirmation/invoice, including all the requested services and a file number, will be sent to you by mail or by fax. If you do not receive it within 48 hours please contact DESTINATION PLUS promptly. Reservations will only be confirmed upon receipt of the signed confirmation/invoice along with the total payment.

Without response from the participants within 7 days, reservations will be automatically cancelled.

 

CANCELLATION TERMS

Cancellation of registration for the Congress / Gala Dinner / General Excursion

All cancellations will be subject to a 20% deduction for processing fees and must be sent in writing, to be received by the Union Internationale des Avocats (UIA - International Association of Lawyers) no later than September 30, 2014. No refund will be made for cancellations received after this date. In order to avoid any refund problems, we advise all those who need a visa to proceed with their visa application as soon as possible. All reimbursements will be made after the Congress. Participants who have paid the total registration fee and are unable to attend the Congress personally may send a colleague as a substitute after informing the UIA. A € 50 processing fee will be charged.

Cancellation of accommodation / activities for accompanying persons / pre- and post-Congress programmes

In case of cancellation, the 40 processing fee will not be refunded.

1 - Accommodation

Rooms have been reserved for the UIA Congress and are subject to special conditions for group sales (see below). In case of no-show (terms apply for all hotels): 100% of charges.

2 - Activities for accompa nying persons

Until 15 days before the Congress: no cancellation fees will be charged. After that: 100% will be charged.

3 - Pre- and post-congress programmes

The cancellation terms for participants require payment of the following charges:

> From registration to 60 days before the departure of the tour : 30% of charges. (refund will be made if the tour is cancelled).

> From 59 to 45 days before the departure of the tour : 50% of charges. (refund will be made if the tour is cancelled).

> From 44 to 08 days before the departure of the tour: 75% of charges.

> From 07 to the departure of the tour: 100% of charges.

> No shows or reductions in the length of stay: non-refundable.

Should the minimum number of participants not be reached by September 12, 2014, DESTINATION PLUS reserves the right to cancel the pre- and post-congress programme. DESTINATION PLUS would therefore reimburse the pre- or post-congress activities amount (except for expenses linked to changes in international flights booked on your own).

Refunds will be made after the Congress.

4 - Assistance / Repatriation Insurance (at your own expense)

With regard to your participation in the Congress, we recommend that you purchase an insurance policy providing hospitalization and medical expenses coverage. If you are taking part in a pre- or post-congress programme you must obtain assistance/repatriation insurance.

For your information, insurance may be included if you pay with some credit cards (please check with your bank to obtain details about such coverage). The UIA and DESTINATION PLUS decline all liability in case a Congress participant fails to purchase such an insurance policy.

 

GENERAL CONDITIONS

All registrations received by the Union Internationale des Avocats along with the full payment of fees corresponding to the events selected will be confirmed in writing.

A registration number will be assigned to each participant, which will be required during registration at the Palazzo dei Congressi for handing over the Congress documents. Payments for all registrations must be made after September 30, 2014 by credit card only (bank transfers will not be accepted after this date).

The UIA and DESTINATION PLUS reserve the right to cancel or postpone the Congress to a later date, change the Congress venue and/or programme, make any corrections or modifications in the information published in the Congress programme and cancel any invitation to participate in the congress, at any time and at their entire discretion, without having to provide any reasons for the same.

Neither the UIA, DESTINATION PLUS, nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature, suffered (directly or indirectly) by a Congress delegate, accompanying person or a third party following any cancellations, changes, postponements or modifications. Neither the UIA, nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature whatever, suffered (directly or indirectly) by a Congress delegate or accompanying person, except in case of death or personal injury due to gross negligence by the UIA.

The contractual relationship between the UIA and each participant (Congress delegate or accompanying person) in relation to the Congress are governed exclusively by French law. All dispute arising therefrom shall be resolved exclusively by the courts of Paris, France. For accommodation for the Congress and the tours proposed by DESTINATION PLUS before and during the Congress, the contractual relationship will be established directly between DESTINATION PLUS and each participant. This relationship is governed exclusively by French law, and all dispute arising therefrom shall be resolved exclusively by the courts of Paris, France.

Formalities

It is the responsibility of Congress participants to ensure compliance with police, customs and health formalities for their journey. Congress participants unable to take part in the Congress because of their inability to take a flight or any other means of transportation due to being unable to provide the documents required (passport, visa, vaccination certificate, etc.) cannot claim any reimbursement from the UIA.

Force majeure

“Force majeure” means any event external to the parties, of both an unforeseeable and insurmountable nature, that prevents either the client or the participants, or the agency or service providers involved in organising the Congress, from executing all or part of the obligations provided for in the present agreement. By express agreement, such will be the case in the event of a strike affecting the means of transport, hotel staff, air traffic controllers, an insurrection, a riot or any prohibition whatever decreed by Governmental or public authorities. It is expressly agreed that for the parties, a case of force majeure would suspend the execution of their reciprocal obligations. At the same time, each of the parties shall be responsible for all the expenses incumbent upon them, resulting from the case of force majeure.

Health

The organisers decline any liability in case of any health problems existing prior to the Congress that may lead to complications or be aggravated during any part of the stay: pregnancy, cardio-vascular problems, any allergies, special diets, any disorders under treatment and not yet resolved on the day the Congress starts, psychological, mental or depressive illness, etc. (Non-exhaustive list).

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